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As of May 29, 2020
Provided by OIT Recruit Service Providers

Migration of CRM Recruit to Cloud Platform (TDX #389259, Cabinet Priority #7)

  • Post-migration monitoring and technical support for UCO users continued this week. No notable issues have been reported or observed.
  • Prospective Student Activity via Cloud Environment (as of midday, 5/29/2020):

New Accounts Created

 365

Started Apps

 475

Submitted Apps

 330

Completed Apps

 297

Deferred Apps     3

Academic Level

 Graduate = 98**

 Undergraduate = 377

**Graduate:  Domestic = 77. International = 21.

  • Upgrade of UCO’s cloud environment to version 6.1 begins with upgrade of the Test system on June 7.
  • Upgrade of Cloud Production system is tentatively slated on or about July 7.

HubSpot Marketing Hub, Enterprise Trial through May 27, 2020 (TDX #402349, Cabinet Priority #6)

  • JCGS and Undergraduate Admissions staff met with the HubSpot inbound consultant to conclude the trial assessment of Marketing Hub Enterprise features.
  • Primary stakeholders will meet next week to establish oversight responsibilities and continue working with HubSpot's strategic consultant on a weekly basis.

For Graduate Prospective Students - Separate CRM Recruit Project (TDX #386594, not prioritized by Cabinet)

  • JCGS and OIT conferred about post-migration feedback, confirm prioritization of near-term development priorities, and align plans with timeframes affected by impending upgrade to Recruit version 6.1.
  • OIT retained the contract services of Oculus in order to complete remaining deliverables related to triggered messaging plans at the same time as migration work utilizes in-house resource capacity. Contract developer began meeting with OIT this week and will engage with JCGS next week.
  • OIT project team workshopped technical configuration for application review and decision components. These will be developed in the Test system to enable a future demonstration for JCGS staff of Recruit capabilities not previously implemented.


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